For HR & finance teams
Staff loan software that runs itself on payday
For the team running a staff loan scheme — payroll-deducted, approved in-house, and reconciled to the cent.
You started lending to staff because it’s the right thing to do — a quiet way to help people through a tight month. Then the scheme grew, and now it lives in a spreadsheet you dread opening at month-end: working out who owes what, what to deduct from each salary, which loan is finally done. One wrong row and someone is over-deducted and upset. It shouldn’t take this much of your week to be kind.
Where it breaks
The bits of a staff loan scheme nobody warns you about
None of these are about lending being hard. They’re about the admin that quietly piles up once a handful of staff loans becomes a real scheme.
Every month-end becomes a deduction scramble.
Each loan gets a repayment schedule tied to your pay cycle. Lendbox works out exactly what comes off every salary, and stops the moment the balance hits zero — so nobody is over-deducted.
“How much do I still owe?” lands on HR all day.
Staff see their balance, schedule and statements themselves. The questions stop, and HR gets its mornings back.
Approvals bounce between the line manager, HR and finance.
Each request follows the same approval path automatically, with a timestamp at every step. Nothing sits in an inbox, and everyone can see where it is.
Staff borrow more than their salary can quietly carry.
Set the rules once — a cap as a share of net pay, a minimum service period — and the system simply won’t let an out-of-policy loan through.
People leave mid-loan with a balance still outstanding.
Any leaver with an open loan is flagged before their final pay run, with the exact figure to recover from settlement. No write-offs you only discover later.
How it fits
How Lendbox runs your staff loan scheme
Staff loan software lets an employer run an in-house lending scheme that repays itself by payroll deduction — building each repayment schedule against the pay cycle, enforcing the policy, and reconciling every deduction automatically. Not a feature list — just the four things that make a payroll-deducted scheme run itself.
Payroll-linked repayments
The whole point of a staff loan is that it repays itself on payday. Lendbox builds the deduction schedule for you and hands payroll a clean list every cycle.
- Repayment schedules aligned to weekly, fortnightly or monthly pay runs
- A ready-to-import deduction list for your payroll each cycle
- Deductions stop automatically once a loan is fully settled
- Part-payments and pauses handled without breaking the schedule
Approvals & eligibility rules
Run the scheme the same way for everyone. Encode your policy once and let the workflow enforce it, so approvals are fast and defensible.
- Multi-step approval routing across line manager, HR and finance
- Caps by salary multiple or percentage of net pay
- Minimum tenure and re-borrowing rules built in
- Interest-free or subsidised rates configured per scheme
Employee self-service
Give staff a clean way to apply and keep track — on the web or a mobile app — and the admin load on your team drops overnight.
- Apply for a loan in minutes from any device
- Live balance, next deduction and full repayment history
- Downloadable statements on demand
- Status updates as a request moves through approval
Off-boarding & accounting
When someone resigns — or audit season arrives — the numbers are already in order, with a record behind every figure.
- Outstanding balances surfaced before a leaver’s final pay run
- Every approval, disbursement and deduction logged for audit
- Scheme-wide exposure and arrears in one report
- Clean exports for your finance and accounting team
Proof
“The automation was a game-changer — our clients always know their next payment date, and collections are smoother than ever. Lendbox allows us to focus on our business, not our paperwork.”
- in 4 years
- 1 default
- portfolio growth
- 5×
- extra staff to scale
- No
Questions HR and finance teams ask us
- Staff loan software (also called employee loan software) lets an employer run a staff lending scheme that repays itself by payroll deduction — it builds each repayment schedule against your pay cycle, enforces borrowing limits and approval rules, and stops deductions automatically once a loan is settled. Lendbox hands payroll a ready-to-import deduction list each cycle and gives staff self-service access to their own balance and statements.
- Yes — Lendbox generates a payroll deduction schedule tied to your pay cycle and gives payroll a ready-to-import list each run. Deductions stop automatically once a loan is settled, so staff are never over-deducted.
- Yes — Lendbox lets you set a borrowing cap as a multiple of salary or a percentage of net pay, plus a minimum service period, and blocks any request that falls outside policy before it reaches an approver.
- Lendbox flags any leaver with an open loan ahead of their final pay run, with the exact outstanding amount to recover from settlement, so balances aren’t written off by accident.
- Yes — Lendbox supports interest-free staff loans (0%) and subsidised rates, configured per scheme, with the repayment schedule calculated accordingly.
- Yes — Lendbox gives staff self-service access to apply, track their live balance and next deduction, and download statements from the web or a mobile app, which is what takes the day-to-day query load off HR.
- Lendbox runs the loan side end to end and produces a clean deduction list each cycle that your payroll team imports into whatever system you already use. You don’t need to replace payroll to run the scheme on Lendbox.
What is staff loan software?
Can repayments be deducted straight from payroll?
Can we cap how much staff can borrow against their salary?
What happens when an employee leaves before they’ve repaid?
Can we run the scheme interest-free or at a subsidised rate?
Can staff apply and check their balance themselves?
Will it work alongside our existing payroll system?
Run your staff loan scheme without the month-end dread
Start a free trial of Lendbox and set up payroll-deducted staff loans in an afternoon.
Where to go next
- Explore all solutionsLoan management softwareThe platform behind staff loan origination, tracking and accounting.
- Related capabilityIn-house loan approvalsA clean approval pipeline for every staff loan request.
- Related capabilityReconcile deductions to your accountsPayroll deductions posted to the ledger without manual journals.
- Related capabilitySee your whole schemeTotal outstanding, arrears and scheme exposure at a glance.
- Related capabilityLendbox pricingSimple, transparent pricing for lenders of every size.