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Free credit appraisal & decision sheet
The sheet your credit officer completes after the application comes in. It works through what was verified, what the borrower can afford, what security is on offer and how the file scores — then leaves room for the officer, the manager and the committee to each sign what they decided.
Three borrowers, three ways to count the money
Verification, security, the scorecard and the sign-off are the same throughout. What changes is the affordability arithmetic — a salary, a trading account, or a group's contributions.
Preview
Every ruled line, tick box and grid cell is for your own officer to complete. The scorecard weights are printed; the scores are not.
Credit Appraisal & Decision Sheet
Individual borrower
1Application reference
Applicant name | Application ref. | Date received |
Loan product | Amount requested | Term requested |
Purpose of loan | Appraising officer |
2Verification and KYC
Identity document YesNoN/A | Proof of address YesNoN/A |
Bank statements YesNoN/A | Credit bureau report YesNoN/A |
Security documents YesNoN/A | References checked YesNoN/A |
Payslip or income proof YesNoN/A | Employer confirmation YesNoN/A |
Verified by | Date verified |
3Income and affordability
| Item | Monthly amount | Verified from |
|---|---|---|
| Net salary after deductions | ||
| Other regular income | ||
| Total monthly income | ||
| Living expenses | ||
| Existing loan repayments | ||
| Other commitments | ||
| Total monthly outgoings | ||
| Disposable income | ||
| Instalment on this loan | ||
| Debt service ratio (%) |
4Credit history and conduct
Bureau score | Report date | Defaults / judgments |
Previous loans with us | Worst arrears on record |
| Lender | Purpose | Balance | Instalment | Conduct |
|---|---|---|---|---|
5Security offered
| Description of security | Type | Declared value | Assessed value | LTV % |
|---|---|---|---|---|
| Item | Amount |
|---|---|
| Total declared value | |
| Total assessed value | |
| Loan to value |
6Credit scorecard
| Criterion | Weight | Score 1–5 | Weighted |
|---|---|---|---|
| Character — repayment history and conduct | 20% | ||
| Capacity — income against obligations | 25% | ||
| Capital — own contribution and savings | 15% | ||
| Collateral — quality and cover of security | 20% | ||
| Conditions — purpose, sector and outlook | 10% | ||
| Compliance — KYC and documentation | 10% | ||
| Total | 100% |
Total weighted score | Risk grade A — lowB — moderateC — elevatedD — high |
7Credit officer's assessment
Strengths of this application |
Risks identified |
Mitigating factors and conditions proposed |
8Recommendation
Officer's recommendation Approve as appliedApprove with amendmentsDeclineRefer to committee |
Recommended amount | Recommended rate | Recommended term | Instalment |
Reasons for this recommendation |
Recommended by | Date |
I certify that I have interviewed the applicant, seen the original of every document ticked above, and that the figures recorded on this sheet are a true reflection of the information and evidence presented to me. The recommendation made above is my own and has not been influenced by any consideration offered by the applicant.
9Decision and approval
| Level | Name | Decision | Signature and date |
|---|---|---|---|
| Credit officer | |||
| Branch or credit manager | |||
| Credit committee |
10Conditions and approved terms
Conditions to be met before disbursement |
Approved amount | Approved rate | Approved term | First instalment due |
For file use only
File reference | Date filed | Date disbursed |
Captured by | System loan ref. |
Credit Appraisal & Decision Sheet
Business borrower
1Application reference
Applicant name | Application ref. | Date received |
Loan product | Amount requested | Term requested |
Purpose of loan | Appraising officer |
2Verification and KYC
Identity document YesNoN/A | Proof of address YesNoN/A |
Bank statements YesNoN/A | Credit bureau report YesNoN/A |
Security documents YesNoN/A | References checked YesNoN/A |
Business registration YesNoN/A | Financial statements YesNoN/A |
Verified by | Date verified |
3Income and affordability
| Item | Monthly amount | Verified from |
|---|---|---|
| Monthly turnover | ||
| Cost of sales | ||
| Gross profit | ||
| Operating expenses | ||
| Net profit | ||
| Existing loan repayments | ||
| Instalment on this loan | ||
| Debt service cover (x) |
4Credit history and conduct
Bureau score | Report date | Defaults / judgments |
Previous loans with us | Worst arrears on record |
| Lender | Purpose | Balance | Instalment | Conduct |
|---|---|---|---|---|
5Security offered
| Description of security | Type | Declared value | Assessed value | LTV % |
|---|---|---|---|---|
| Item | Amount |
|---|---|
| Total declared value | |
| Total assessed value | |
| Loan to value |
6Credit scorecard
| Criterion | Weight | Score 1–5 | Weighted |
|---|---|---|---|
| Character — repayment history and conduct | 15% | ||
| Capacity — income against obligations | 25% | ||
| Capital — own contribution and savings | 15% | ||
| Collateral — quality and cover of security | 15% | ||
| Conditions — purpose, sector and outlook | 10% | ||
| Compliance — KYC and documentation | 10% | ||
| Trading history — years in operation and stability | 10% | ||
| Total | 100% |
Total weighted score | Risk grade A — lowB — moderateC — elevatedD — high |
7Credit officer's assessment
Strengths of this application |
Risks identified |
Mitigating factors and conditions proposed |
8Recommendation
Officer's recommendation Approve as appliedApprove with amendmentsDeclineRefer to committee |
Recommended amount | Recommended rate | Recommended term | Instalment |
Reasons for this recommendation |
Recommended by | Date |
I certify that I have interviewed the applicant, seen the original of every document ticked above, and that the figures recorded on this sheet are a true reflection of the information and evidence presented to me. The recommendation made above is my own and has not been influenced by any consideration offered by the applicant.
9Decision and approval
| Level | Name | Decision | Signature and date |
|---|---|---|---|
| Credit officer | |||
| Branch or credit manager | |||
| Credit committee |
10Conditions and approved terms
Conditions to be met before disbursement |
Approved amount | Approved rate | Approved term | First instalment due |
For file use only
File reference | Date filed | Date disbursed |
Captured by | System loan ref. |
Credit Appraisal & Decision Sheet
Group borrower
1Application reference
Applicant name | Application ref. | Date received |
Loan product | Amount requested | Term requested |
Purpose of loan | Appraising officer |
2Verification and KYC
Identity document YesNoN/A | Proof of address YesNoN/A |
Bank statements YesNoN/A | Credit bureau report YesNoN/A |
Security documents YesNoN/A | References checked YesNoN/A |
Group constitution YesNoN/A | Member register YesNoN/A |
Verified by | Date verified |
3Income and affordability
| Item | Monthly amount | Verified from |
|---|---|---|
| Total member contributions | ||
| Group fund balance | ||
| Other group income | ||
| Total monthly group income | ||
| Group running costs | ||
| Existing loan repayments | ||
| Disposable income | ||
| Instalment on this loan | ||
| Exposure per member |
4Credit history and conduct
Bureau score | Report date | Defaults / judgments |
Previous loans with us | Worst arrears on record |
| Lender | Purpose | Balance | Instalment | Conduct |
|---|---|---|---|---|
5Security offered
| Description of security | Type | Declared value | Assessed value | LTV % |
|---|---|---|---|---|
| Item | Amount |
|---|---|
| Total declared value | |
| Total assessed value | |
| Loan to value |
6Credit scorecard
| Criterion | Weight | Score 1–5 | Weighted |
|---|---|---|---|
| Character — repayment history and conduct | 15% | ||
| Capacity — income against obligations | 20% | ||
| Capital — own contribution and savings | 10% | ||
| Collateral — quality and cover of security | 10% | ||
| Conditions — purpose, sector and outlook | 10% | ||
| Compliance — KYC and documentation | 10% | ||
| Group discipline — meeting attendance and fund conduct | 15% | ||
| Repayment history — the group's previous cycles | 10% | ||
| Total | 100% |
Total weighted score | Risk grade A — lowB — moderateC — elevatedD — high |
7Credit officer's assessment
Strengths of this application |
Risks identified |
Mitigating factors and conditions proposed |
8Recommendation
Officer's recommendation Approve as appliedApprove with amendmentsDeclineRefer to committee |
Recommended amount | Recommended rate | Recommended term | Instalment |
Reasons for this recommendation |
Recommended by | Date |
I certify that I have interviewed the applicant, seen the original of every document ticked above, and that the figures recorded on this sheet are a true reflection of the information and evidence presented to me. The recommendation made above is my own and has not been influenced by any consideration offered by the applicant.
9Decision and approval
| Level | Name | Decision | Signature and date |
|---|---|---|---|
| Credit officer | |||
| Branch or credit manager | |||
| Credit committee |
10Conditions and approved terms
Conditions to be met before disbursement |
Approved amount | Approved rate | Approved term | First instalment due |
For file use only
File reference | Date filed | Date disbursed |
Captured by | System loan ref. |
How to use this sheet
- 1Attach it to the applicationThe sections line up with the loan application form field for field, so an officer can read straight across from what the borrower wrote to what was verified. Pick the version that matches the borrower on the application.
- 2Work down it in orderVerify before you assess, and assess before you score. The affordability grid produces the one figure the scorecard's capacity line depends on, and the scorecard produces the grade the recommendation rests on.
- 3Sign it at every level that decidedThe officer recommends, the manager or committee decides. Each level signs its own row, so months later the file shows who approved what and on what evidence — which is exactly what an auditor asks for.
What the sheet works through
- Application reference — applicant, amount, term, purpose and the officer appraising it
- A verification checklist: identity, address, bank statements, bureau report and security documents, each ticked yes, no or not applicable
- An affordability worksheet that totals income, subtracts outgoings and lands on a debt service ratio
- Credit history: bureau score, defaults, previous loans with you, and a roster of existing obligations
- Security offered, item by item, with declared and assessed values and a loan-to-value line
- A weighted 5 C's scorecard with printed weights, blank scores and a total
- The officer's own assessment — strengths, risks and mitigating factors
- A recommendation with the amount, rate, term and instalment being proposed
- A three-level sign-off: credit officer, manager and committee
- Conditions precedent and the terms finally approved
Doing the affordability sum on screen?
Section 3 of this sheet is arithmetic, and arithmetic done by hand at a counter is arithmetic done wrong sooner or later. The affordability calculator works the same figures through in the browser, and Lendbox scores and routes the whole file for approval without a sheet of paper.
Open the affordability calculatorQuestions lenders ask
- It is the lender's own working document for deciding one application. Where the application form records what the borrower says, the appraisal sheet records what the lender found: which documents were actually sighted, what the income really nets down to, what the security is worth on inspection, and how the file scores against the lender's own criteria. It is the paper trail behind a yes or a no.
- The lender, always. Nothing on this sheet is for the applicant to complete, and it should not be handed across the counter. It is an internal assessment record, and in most jurisdictions it forms part of the file an auditor or regulator is entitled to inspect.
- Each criterion carries a printed weight and the six or more weights total 100. The officer scores each line from 1 to 5, multiplies by the weight, and adds the weighted column to get a score out of 500. Where the pass mark sits, and which grade each band maps to, is your credit policy's decision — the sheet leaves the grade blank rather than assuming a threshold that would be wrong for most lenders.
- Yes, and most lenders should. The weights here are a conventional starting point built on the five C's of credit, not a rule. Download the Word version, set the weights your credit policy actually uses, and make it your house sheet — just keep the column totalling 100 or the arithmetic stops meaning anything.
- It is the proposed instalment divided by the borrower's net income, as a percentage — what share of what they earn goes to servicing this loan. Lenders commonly look for something under a third once existing obligations are counted, but the acceptable figure depends on the borrower's income level and your own regulator's affordability rules. The sheet computes the ratio; your credit policy sets the limit.
- The arithmetic is different enough that yes, it helps. A group's capacity is the sum of its members' contributions against the group's own obligations, and the exposure that matters is per member rather than in total. The group version of this sheet does that division, and scores meeting attendance and previous cycle repayment, which have no equivalent on an individual file.
What is a credit appraisal form?
Who fills this in — the borrower or the lender?
How does the weighted scorecard work?
Can I change the criteria or the weights?
What is a debt service ratio, and what is an acceptable one?
Do we need a separate appraisal sheet for group loans?
This template is provided for general information and is not legal or credit advice. Affordability assessment is regulated differently in every country, and the weights, criteria and thresholds on this sheet are a starting point rather than a standard — have your credit policy and this form reviewed against the lending rules in your jurisdiction before you use them to decide anything.
Stop scoring files on paper
Lendbox runs affordability, scoring and approval limits against the application as it arrives, routes the file to whoever must sign it, and keeps the whole decision trail on the loan — so the sheet writes itself.
No card required